Terms of Service

1. Introduction

Welcome to KlarBeats. These Terms of Service ("Terms") govern your access to and use of our sports club management platform ("Service"). By accessing or using our Service, you agree to be bound by these Terms. If you disagree with any part of these Terms, you may not access the Service.

The Service is provided by KlarBeats UG (haftungsbeschränkt), Unterbiberger Straße 13, 85579 Neubiberg, Germany, represented by Managing Director Ypatios Asmanidis. Commercial register: Amtsgericht München, HRB 316396.

KlarBeats is operated primarily for users in Europe, with initial focus on Germany. These Terms are governed by applicable European and German law.

2. Definitions

• "Service" refers to the KlarBeats platform, including all features, functionality, and content available through our website and applications.
• "User" refers to any individual or entity that accesses or uses the Service.
• "Organization" refers to a sports club or organization that uses the Service to manage its operations.
• "Content" refers to all data, information, text, graphics, and other materials uploaded, posted, or transmitted through the Service.

3. Account Registration

To use certain features of the Service, you must register for an account. When you register, you agree to:

• Provide accurate, current, and complete information
• Maintain and promptly update your account information
• Maintain the security of your password and account
• Accept responsibility for all activities that occur under your account
• Notify us immediately of any unauthorized use of your account

You are responsible for maintaining the confidentiality of your account credentials. We are not liable for any loss or damage arising from your failure to protect your account information.

3a. Entering Other People's Data (Players, Minors)

By entering, inviting, or managing another person's data in KlarBeats — including a player who is a minor — you confirm that you are entitled to do so and, where that person is under the age of consent in their country (16 in Germany, unless local law sets a lower age), that you have obtained the consent of a parent or legal guardian before entering their data. KlarBeats does not independently verify who you add or whether such consent was obtained; this responsibility rests with the person entering the data (typically the club or trainer). If you are a parent or guardian and discover a child's data was entered without your consent, contact us (see Section 8 (“Your Rights Under GDPR”) of our Privacy Policy) for immediate review and removal.

If a trainer invites you as a parent or guardian to connect to your child's account, your acceptance of these Terms at registration also confirms, on your child's behalf, your consent to KlarBeats processing your child's data as described in the Privacy Policy, for as long as your child is part of the relevant team.

You must be at least 18 years old to create a KlarBeats account yourself. KlarBeats does not offer self-registration to anyone under 18. Players under 18 (“juniors”) access KlarBeats only through a junior account created on their behalf by a parent, guardian, or trainer, as described above. By checking “I am 18 years or older” at signup, you confirm this is true; KlarBeats relies on this declaration and does not independently verify age or identity. If we discover an account was self-registered by someone under 18, we will disable and delete that account on discovery (see Section 8 (“Your Rights Under GDPR”) of our Privacy Policy), and the person's data as a player may instead be re-entered as a junior record by their club or trainer if applicable.

4. Acceptable Use

You agree to use the Service only for lawful purposes and in accordance with these Terms. You agree not to:

• Violate any applicable laws or regulations
• Infringe upon the rights of others, including intellectual property rights
• Upload, post, or transmit any content that is illegal, harmful, threatening, abusive, or discriminatory
• Attempt to gain unauthorized access to the Service or related systems
• Interfere with or disrupt the Service or servers connected to the Service
• Use the Service to transmit any viruses, malware, or other harmful code
• Impersonate any person or entity or misrepresent your affiliation with any person or entity
• Collect or harvest information about other users without their consent

5. User Content

You retain ownership of all content you upload, post, or transmit through the Service ("User Content"). By submitting User Content, you grant us a non-exclusive, worldwide, royalty-free license to use, store, and display your User Content solely for the purpose of providing and improving the Service.

You are solely responsible for your User Content and warrant that:

• You have the right to submit the User Content
• The User Content does not violate any third-party rights
• The User Content complies with all applicable laws and regulations

6. Organization Limits

Each user account is limited to creating or being an administrator of one organization. This limit is enforced to ensure fair usage of the Service and to maintain service quality for all users.

7. Service Availability

We strive to provide reliable and continuous access to the Service. However, we do not guarantee that the Service will be available at all times. The Service may be unavailable due to:

• Scheduled maintenance
• Unforeseen technical issues
• Force majeure events

We reserve the right to modify, suspend, or discontinue the Service at any time with or without notice.

8. Intellectual Property

The Service, including its original content, features, and functionality, is owned by KlarBeats UG (haftungsbeschränkt) and is protected by international copyright, trademark, and other intellectual property laws. You may not reproduce, distribute, modify, or create derivative works of the Service without our express written permission.

9. Termination

We may terminate or suspend your account and access to the Service immediately, without prior notice, for any reason, including if you breach these Terms. Upon termination:

• Your right to use the Service will immediately cease
• We may delete your account and associated data
• You remain responsible for any obligations incurred prior to termination

You may terminate your account at any time by contacting us or using the account deletion feature in your account settings.

10. Limitation of Liability

To the maximum extent permitted by applicable law, KlarBeats UG (haftungsbeschränkt) shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses.

Our total liability for any claims arising from or related to the Service shall not exceed the amount you paid us in the twelve (12) months preceding the claim, or one hundred euros (€100), whichever is greater.

11. Indemnification

You agree to indemnify, defend, and hold harmless KlarBeats UG (haftungsbeschränkt) from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from your use of the Service, your User Content, or your violation of these Terms.

12. Governing Law

These Terms shall be governed by and construed in accordance with the laws of Germany, without regard to its conflict of law provisions. Any disputes arising from these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Germany.

13. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify users of any material changes by posting the new Terms on this page and updating the "Last updated" date. Your continued use of the Service after such changes constitutes your acceptance of the new Terms.

14. Contact Information

If you have any questions about these Terms, please contact us through the contact information provided in our Privacy Policy or through the Service.

15. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.